Scheduling and cash counts for convenience stores with 2–5 locations
A US gas station with a convenience store averages 8.7 employees per location (883,550 ÷ 101,351, BLS QCEW 2024), and 60% of gasoline-station employees are cashiers (588,500 of 973,720, BLS OEWS May 2025). Assistlify schedules cashiers across 2–5 convenience stores, takes time-off requests from staff phones, records clock-in with breaks, and logs cash-drawer and stock counts per store. It does not connect to your register, reconcile fuel or lottery, or check minors' hours for you yet.
Convenience store staffing in numbers
| Measure | Figure | Source |
|---|---|---|
| Gas station with convenience store locations (NAICS 457110), 2024 | 101,351 locations; 883,550 employees | BLS QCEW |
| Convenience retailer locations without fuel (NAICS 445131), 2024 | 35,127 locations; 165,369 employees | BLS QCEW |
| Cashiers in gasoline stations (457100), May 2025 | 588,500 employed; median $14.68/hr | BLS OEWS |
| All employees in gasoline stations (457100), May 2025 | 973,720 | BLS OEWS |
| Cashiers, all industries, May 2025 | 3,089,410 employed; median $15.81/hr | BLS OEWS |
Example: 883,550 ÷ 101,351 = 8.7 employees per gas-and-convenience location, and 165,369 ÷ 35,127 = 4.7 per convenience retailer location. In gasoline stations, 588,500 of 973,720 employees are cashiers: 588,500 ÷ 973,720 = 60%.
Four problems specific to convenience stores
1. Long hours, few people
At under 9 employees per location, one call-out can leave a store with no cashier for a shift. Knowing which cashiers are assigned to more than one store shows who can cover before you start phoning.
2. Minors on the register
DOL Fact Sheet #43 lets 14- and 15-year-olds work as cashiers, but caps them at 3 hours on a school day, 18 hours in a school week, 8 hours on a non-school day and 40 hours in a non-school week, between 7 a.m. and 7 p.m. (9 p.m. from June 1 to Labor Day). A teen who covers at two of your stores needs both stores' hours added together.
| Ages 14–15 (federal) | Limit |
|---|---|
| School day | 3 hours |
| School week | 18 hours |
| Non-school day | 8 hours |
| Non-school week | 40 hours |
| Time of day | 7 a.m.–7 p.m.; 9 p.m. June 1 to Labor Day |
3. Drawer counts at every shift change
DOL Fact Sheet #16 lists requiring a minimum wage cashier to reimburse a cash drawer shortage as an illegal deduction. A count at each handover, signed by the cashier leaving, shows which shift the variance belongs to.
Example: $200 float, $1,318.40 counted, $1,120.00 expected cash sales. Expected = $200 + $1,120 = $1,320.00, so the drawer is $1.60 short. The cash drawer count calculator runs this per denomination.
4. Overtime for cashiers who cover two stores
DOL Fact Sheet #23 counts overtime per workweek and bars averaging across weeks. If both stores are one employer, 32 hours at one plus 16 at another is 48 hours, with 8 over 40.
What Assistlify covers for convenience stores
| Job | What Assistlify does |
|---|---|
| Weekly schedule | Build it by hand or generate it from staff availability and approved time off, then publish it to the team |
| Staff at more than one location | Assign each person to one or more locations |
| Time off | Staff request it from their phone; approval flags shifts that overlap the request |
| Hours | Clock in and out with breaks; export attendance as CSV |
| Cash and stock | Cash-drawer counts and stock counts recorded per location |
| Getting staff on | Invite by link or QR code; runs in the browser on iPhone, Android and desktop, and can be added to the home screen |
| Price and setup | One flat monthly price per business, not per location or per user; we load your current schedule and staff for you |
Assistlify is in early access. You can try every feature above in the preview workspace before handing over any staff data.
What it does not cover for convenience stores yet
- Fuel, lottery or scratch-ticket reconciliation.
- Checking minors' shifts against child labor hour limits; use the Fact Sheet #43 table above.
- Shift swaps between employees, and automatic sick-call cover or replacement finding.
- SMS or push notifications.
- Payroll, GPS location checks, and monthly auto-scheduling.
- POS integrations: sales from Square, Toast, Clover or any other register system do not flow in.
- Full data export (the attendance CSV export is the export that exists today).
If your back-office system already reconciles fuel and schedules cashiers, it may cover more of your day. For schedules and counts across stores, see multi-location scheduling.
This is general information, not legal advice. Check your state labor department for current rules.
Questions
Can Assistlify record a drawer count at each shift change?
Yes. Cash-drawer counts are recorded per location; stock counts are recorded per location too.
Can a 15-year-old work the register?
Under DOL Fact Sheet #43, 14- and 15-year-olds may work as cashiers within the hour limits: 3 hours on a school day and 18 in a school week; check your state's rules too.
Does it reconcile fuel or lottery sales?
No. Assistlify has no POS or fuel-system integration and does not reconcile lottery.
Can I take a cash shortage out of a cashier's pay?
DOL Fact Sheet #16 lists making a minimum wage cashier reimburse a drawer shortage as an illegal deduction.
Sources
- BLS QCEW 2024 annual averages, NAICS 457110 Gasoline stations with convenience stores (checked 2026-11-12)
- BLS QCEW 2024 annual averages, NAICS 445131 Convenience retailers (checked 2026-11-12)
- BLS OEWS, Gasoline Stations (457100), May 2025 (checked 2026-11-12)
- BLS OEWS, national estimates, May 2025 (checked 2026-11-12)
- US DOL Fact Sheet #43: Child Labor Provisions for Nonagricultural Occupations (revised December 2016) (checked 2026-11-12)
- US DOL Fact Sheet #16: Deductions From Wages (revised July 2009) (checked 2026-11-12)
- US DOL Fact Sheet #23: Overtime Pay Requirements of the FLSA (revised October 2019) (checked 2026-11-12)